Field Trip Cost Calculator
Cost per student for a school trip.
Enter your values
ⓘ Live results
Results
- Cost per student
- $27.37
- Total trip cost
- $1423.4
- Fixed costs
- $800
- Suggested charge
- $28
Quick answer
Trip cost per student spreads fixed transport and staff costs across the group plus per-head entry fees.
Per student = (fixed ÷ students) + per-head fees
How to use the Field Trip Cost Calculator
- 1Enter transport and staff cover costs.
- 2Enter the per-student entry fee.
- 3Add a contingency for extras.
Worked example
Using the values the calculator loads with:
Inputs
- Transport total620 $
- Entry fee per student9.5 $
- Staff cover cost180 $
- Students attending52
- Contingency10 %
Results
- Cost per student$27.37
- Total trip cost$1423.4
- Fixed costs$800
- Suggested charge$28
Frequently asked questions
Why add contingency?
It covers no-shows, tolls and last-minute price changes.
Should staff pay entry?
Most venues give free staff places at a set ratio — check before budgeting.
About this calculator
- Built and reviewed by James Whitfield · How we build and test calculators
- Report an error
Results are estimates for general information. For medical, legal, structural or financial decisions, confirm with a qualified professional.